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STATEMENT OF GENERAL POLICY
Impact Adventures Limited (the “Company”) fully accepts the obligations covering health and safety. The Company requires its Chief Executive to ensure that the following policy is implemented and to report annually on its effectiveness.
MANAGEMENT ORGANISATION AND ARRANGEMENTS
This policy has been prepared and updated on February 1, 2020. The purpose of the policy is to establish general standards for health and safety at work and to distribute responsibility for their achievement to all managers, supervisors, and other employees through the normal line management processes.
The Chief Executive has overall responsibility for the implementation of the Company’s policy. In particular he is responsible for ensuring that the policy is widely communicated and that its effectiveness is monitored.
Directors and Senior Managers
These managers are wholly accountable to the Chief Executive for the implementation and monitoring of the policy within the area of their specified responsibility. This includes:
HEALTH AND SAFETY MANAGEMENT PROCESS
The Company believes that consideration of the health, safety and welfare of staff is an integral part of the management process. The provision of the Health and Safety at Work etc Act, associated Codes of Practice and other relevant Directives will be adopted as required standards within the Company. Responsibility for health and safety matters shall be explicitly stated in management job descriptions.
The Company requires managers to approach health and safety in a systematic way, by identifying hazards and problems, planning improvements, taking executive action and monitoring results so that the majority of health and safety needs will be met from locally held budgets as part of day-to-day management, although many health and safety problems can be rectified at little additional cost.
HEALTH, SAFETY AND WELFARE GUIDELINES
It is the policy of Impact Adventures to require departmental managers to produce appropriate departmental health and safety policies or guidelines. These should embody the minimum standards for health and safety for the department and the work organised within it.
It shall be the responsibility of the manager to bring to the attention of all members of his or her staff, the provisions of the guidelines, and to consult with appropriate Health and Safety Representatives about the updating of these guidelines.
IDENTIFICATION OF HEALTH AND SAFETY HAZARDS
It is the policy of Impact Adventures to require a thorough examination of health and safety performance against established standards in each department on a regular basis to ensure good practices. The technique to be adopted for such examinations will be the ‘Safety Audit’. The Audit requires review of:
The information obtained by the Audit will be used to form the basis of the plan for the department for the following year.
The responsibility for ensuring that audit activity is carried out as part of this policy rests with the Chief Executive. Although the Audit remains a management responsibility, managers are required as part of this policy to seek the involvement of the appropriate Health and Safety Representative in the conduct of the Audit.
It is the management’s responsibility to ensure that any deficiencies highlighted in the Audit are dealt with as speedily as possible.
Managers have a continual responsibility for the elimination of hazards in order to maintain a safe working environment and will also be expected to carry out regular risk assessments in line with the Health and Safety Executive Guidelines; that is follow the 5 steps:
Health and Safety training shall be incorporated within annual training programs, as part of the development of a systematic training plan. Health and Safety training needs will, therefore, be identified and planned for in the same manner as other training needs.
Four areas of need shall be given special priority:
RECORDS, STATISTICS AND MONITORING
The Company will operate systems for recording, analysis and presentation of information about accidents, hazard situations and untoward occurrences. Advice on systems will be provided by the Safety Officer, in conjunction, where appropriate with specialist advisory bodies for example local Environmental Health Departments, and the responsibility for the operation of these systems rests with managers and supervisors at all levels. Information obtained from the analysis of accident statistics must be acted upon and, where necessary, bids for additional expenditure made to the Chief Executive.
THE OCCUPATIONAL HEALTH SERVICE
It is the policy of the Company to obtain independent Occupational Health advice when required. Such services can include counselling on health and associated matters, investigation of hazards and accidents, environment studies, health interviews and employment medicals.
It is the policy of the Company to make provision for First Aid and the training of ‘First Aiders’ in accordance with the First Aid Regulations (1982). The Safety Officer is responsible for ensuring the Regulations are implemented and for identifying training needs.
The Chief Executive is responsible for ensuring that the staff receive adequate fire training, and that nominated fire officers are designated in all Impact Adventures premises. The Chief Executive delegates these responsibilities to the Directors.
In addition the Company will nominate a Fire Officer (this may be the Safety Officer or someone external to the Company) who will:
CONDEMNATION AND DISPOSAL OF EQUIPMENT
Procedures for the, condemnation and disposal of equipment are determined by the Chief Executive. Managers introducing new equipment should have such equipment checked initially.
Those Managers who have responsibility for food acquisition, storage, processing and serving, and staff induction and hygiene training, are responsible for ensuring that these functions are undertaken to the necessary legal standards. Any suspected outbreak of food poisoning or other unexplained and possibly food related incidents must be reported.
NON-SMOKING ON COMPANY PREMISES
Impact Adventures policy is that there will be no smoking in its buildings. The overall aim is to reduce smoking and so save life, reduce risk of fire, prevent unnecessary illness and chronic disability. The rules relating to smoking on Company premises are available from Head Office. These rules also extend to e-cigarettes / vaping.
COMPUTER INSTALLATIONS AND VISUAL DISPLAY UNITS
All new computer installations must adhere to the British Standard Specifications and comply with the Health and Safety (Display Screen Equipment) Regulations 1992. All new employees operating such equipment are expected to read the Health and Safety Executive guidance entitled ‘Working with Display Screen Equipment’. New employees who regularly use VDUs will be required to undergo sight screening.
CONTROL OF WORKING TIME
Impact Adventures is committed to the principles of the Working Time Regulations. No member of staff is expected to work more than 48 hours per week unless there are exceptional circumstances. Similarly all other requirements of the regulations e.g. in relation to breaks, night workers etc. will be complied with.
HEALTH AND SAFETY AND THE INDIVIDUAL EMPLOYEE
The Health and Safety at Work Act requires each employee ‘to take reasonable care for the Health and Safety of himself and of other persons who may be affected by their acts and omissions’ and co-operate with management to enable management to carry out their responsibilities under the Act. Employees have equal responsibility with the Company for Health and Safety at Work.
The refusal of any employee to meet their obligations will be regarded as a matter to be dealt with under the Disciplinary Procedure. In normal circumstances counselling of the employee should be sufficient. With a continuing problem, or where an employee leaves themself or other employees open to risk or injury, it may be necessary to implement the formal stages of the Disciplinary Procedure.
VISITORS AND MEMBERS OF THE PUBLIC
The Company wishes to ensure that as far as is reasonably practicable, the Health, Safety and Welfare of visitors to Company establishments will be of the highest standard.
Any member of staff who notices persons acting in a way which would endanger other staff, should normally inform their Head of Department. If the danger is immediate, common sense must be used to give warning, call for assistance or give aid as necessary. It is equally important not to over-react to a situation.
The Company wishes to ensure that as far as is reasonably practicable, the Health, Safety and Welfare of Contractors working in the Company’s establishments will be of the highest standards. In addition, Contractors and their employees have an obligation so far as is reasonably practicable to ensure all equipment, materials and premises under their control are safe and without risks to health.
Contractors must also observe the Company’s Fire Safety Procedures. These obligations will be drawn to the attention of the Contractors in the contract document issued to them. In addition a Company Manager will be identified in the contract as having authority to stop the work of Contractors who are placing themselves, other staff, or visitors at risk. Any member of staff who judges there is a risk where contractors are working, should inform their Manager immediately.
The objective of Impact Adventures is to have a positive impact in this world. To do so, we must make sure we adhere to the best health and safety standards so that our objective is implemented in a safe and healthy manner for both our employees (our no. 1 priority) and those impacted by our projects.
Last updated on February 1, 2020